If you are an international hire, please refer to International Hire section below.

Step 1: Fill out this electronic form to initiate onboarding.

 Step 2: Submit Original I-9 Verification Documents

1. Review the List of Acceptable I-9 Documents; ensure you bring either One List A document OR One List B + One List C document.
2. All documents must be original and unexpired (no digital scans, photos, or copies).
3. Contact Tiffany Hortin to schedule your document drop-off time.

 Step 3: Complete I-9

Once you have connected with Tiffany regarding your bringing in your I-9 documents you can proceed forward with your I-9.

Option A: Online Self-Service

1. Log into your Employee Profile and click the Self-Service I-9
   1. 
2. Complete all required fields and upload your employment authorization documents.
3. Notify Tiffany Hortin once submitted so she can complete Section 2.

 

Option B (In-Person): Complete Section 1 directly with Tiffany during your document verification appointment (Step 3).

• I9 FAQ
  • Wait for the blue circle to go away before entering into the next section
  • You will need to use the state abbreviation
  • Email can be a UU email or personal email

 

Step 4: Final Onboarding

Complete the remaining onboarding tasks listed in the Post-Hire Steps tab after your hiring approval is finalized.

 

Directions to our office:

Address: Meldrum Civil Engineering Building, Suite 2000B (View Map & Directions)

Finding the Suite: Enter through the North entrance, turn right, and walk to the end of the hallway.

Arrival: Check in with Mel at the front desk upon arrival.

 

If you are a domestic hire, please refer to Domestic Hire section.

The following are steps that Civil & Environmental Engineering (CvEEN) International hires must complete in order to be hired at the University of Utah in a timely manner.

If you are an international graduate student and you follow each step in a quick and efficient manner, in addition to arriving to campus on time, it will assist you in meeting the payroll regulations of the Tuition Benefit Program.

Step 1: Meet with the Administrative Manager, Tiffany Hortin (2003 MCE). Submit Original I-9 Verification Documents.

1. Review the List of Acceptable I-9 Documents; ensure you bring either One List A document OR One List B + One List C document.
2. All documents must be original and unexpired (no digital scans, photos, or copies).
3. Contact Tiffany Hortin to schedule your document drop-off time.

 Step 2: Schedule an appointment with the Social Security Administration to be issued a Social Security Number (SSN).

• Locate the nearby SSA Office. The zip code at the University of Utah is 84112.
• The appointment should happen at least 10 business days in the future
• Inform the Administrative Manager, Tiffany Hortin the date of this appointment.

Note: If you already have a social security number, skip this step.

Step 3: Complete the immigration check-in with International Student and Scholar Services (ISSS).

Step 4: Sign up, and pay for New Student International Orientation.

Step 4: Through UAtlas, submit the e-form titled "F-1 Status Verification for On-Campus Employment".

• From the time of request to the time of completion this verification approval can take up to 10 business days. This document is required before you're able to proceed with visiting the Social Security Administration.
• You will receive a prompt via University of Utah email (Umail) when you should visit ISSS for walk-in advising to obtain an ink signature from the DSO for the "On-Campus Employment Offer Letter for Social Security Number Application Form"

Step 5: Fill out this electronic form to initiate onboarding.

Step 6: Attend the scheduled appointment at the Social Security Administration,

• Bring with you printed copies of the following: the signed "On-Campus Employment Offer Letter for Social Security Number Application Form", I-20, I-94, Passport, and Form SS-5 (https://www.ssa.gov/ssnumber/).

Step 7: Upon completion of your appointment, bring your receipt of the Social Security Number and the ink signed "On-Campus Employment Offer Letter for Social Security Number Application Form" to Tiffany Hortin.  Tiffany will request a Temporary Working Number to allow you to work on campus. This typically takes 48 hours.

Step 8: Complete I-9

Once you have connected with Tiffany regarding your bringing in your I-9 documents you can proceed forward with your I-9.

 

Option A: Online Self-Service

1. Log into your Employee Profile and click the Self-Service I-9
   1. 
2. Complete all required fields and upload your employment authorization documents.
3. Notify Tiffany Hortin once submitted so she can complete Section 2.

 

Option B (In-Person): Complete Section 1 directly with Tiffany during your document verification appointment (Step 3).

 

• I9 FAQ
  • Wait for the blue circle to go away before entering into the next section
  • You will need to use the state abbreviation
  • Email can be a UU email or personal email
  • Leave social security blank
  • Chose one of the 3 options for your verifying identity

 

Step 9: When you receive your Social Security Card, bring it into Tiffany Hortin to update your personnel record.

Step 10: Complete the Tax Services Department registration through the GLACIER system. This information is emailed directly to you about a month after hire. Further information regarding the GLACIER system.

Step 11: Final Onboarding

Complete the remaining onboarding tasks listed in the Post-Hire Steps tab after your hiring approval is finalized.

 

Directions to our office:

Address: Meldrum Civil Engineering Building, Suite 2000B (View Map & Directions)

Finding the Suite: Enter through the North entrance, turn right, and walk to the end of the hallway.

Arrival: Check in with Mel at the front desk upon arrival.

All Employee Hires

1. Complete the Intellectual Property Agreement. (Use non-benefited/student version.)
2. Complete the Lab Safety Training if you will be working in a lab. If you are working on computer simulation you do not have to do this.
3. Complete the Direct Deposit and W-4 Tax Information. To do this you will log onto CIS and on your employee section find the “Payroll, Taxes & Salary” tile and open it. Complete both sections “Direct Deposit” and “W-4 Tax Information”. The system ‘locks’ while payroll is processing, 1-7 and 16-22, so plan around these dates.
4. Requests for keys building access can be submitted through the Building Access Request form