1. Complete this electronic form so we can get you on payroll. If you are an international student, please refer to International Students section below before proceeding.
2. Let Tiffany Hortin know when you will be able to bring the acceptable I-9 documents into the office. See which documents you need here. You will come with either a List A document OR a List B and a List C document.  Please note that all documents must be unexpired and be presented in person (no copies).
3. Upon notification from Tiffany, complete the I-9. This can be done remotely or in person.

• • To complete the I-9 at home, go to this website.
  • Sign in using your uNID and CIS password. Once you are in you will need to click the “Authenticate” button. This will have a signature box appear and you will enter your uNID and CIS Password.  If it works, the following message will appear if it is good:
  • 
  • Follow the prompts and you will want to wait for the blue circle to go away before entering the next section.
  • FAQS: the state will use the 2 letter abbreviation, i.e. Utah is UT.
  • Let Tiffany Hortin know once you have submitted your section: t.hortin@utah.edu

 

Directions to our office: Tiffany's office is located in the Meldrum Civil Engineering Building (map and address) in the main office suite, room 2000B. The suite is located in the most northwest side of the building. If you enter from the north entrance of the building you will turn right and walk all the way down the hall and enter the front door. Tiffany's office is the last room on the left hand side in room 2003.

The following are steps that Civil & Environmental Engineering (CvEEN) students must complete in order to be hired at the University of Utah in a timely manner. By following the steps below, it will ensure that you will meet the payroll regulations of the Tuition Benefit Program.

1. Schedule an appointment with the Social Security Administration to be issued a Social Security Number (SSN). If you already have a social security number, skip to the Payroll, Directions, Lab Safety Training information above.
   • This appointment should happen no less than 10 business days in the future.
   • Locate the nearby SSA Office. The zip code at the University of Utah is 84112.
   • This request for an appointment must be made over the telephone.
   • Inform graduate advisor the date of this appointment.
2. Check-in with the Graduate Academic Advisor, Courtney Phillips (2008 MCE) and Administrative Manager, Tiffany Hortin (2003 MCE).
   • bring with you, I-20 or DS-2019, passport, I-94 printout
   • retrieve the "On-Campus Employment Offer Letter for Social Security Number Application Form"
3. Complete the immigration check-in with International Student and Scholar Services (ISSS).
4. Sign up, and pay for New Student International Orientation.
5. Through UAtlas, submit the e-form titled "F-1 Status Verification for On-Campus Employment".
   • From the time of request to the time of completion this verification approval can take up to 10 business days. This document is required before you're able to proceed with visiting the Social Security Administration.
6. You will receive a prompt via University of Utah email (Umail) when you should visit ISSS for walk-in advising to obtain a wet signature from the DSO.
   • bring with you the "On-Campus Employment Offer Letter for Social Security Number Application Form".
7. Attend the scheduled appointment at the Social Security Administration,
   • bring with you printed copies of the following: the signed "On-Campus Employment Offer Letter for Social Security Number Application Form", I-20, I-94, Passport, and Form SS-5 (https://www.ssa.gov/ssnumber/).
8. Upon completion of your appointment, bring your receipt of the SSN and the signed "On-Campus Employment Offer Letter for Social Security Number Application Form" to the Administrative Manager. Using these documents the Administrative Manager will request a temporary working number. This typically takes 1 working day.
9. Schedule a follow-up appointment with the Administrative Manager for the completion of your I-9.
   • • I-9 FAQs:
       • what category for citizenship status and it would be “Noncitizen Authorized to Work”.
       • What to do for the document section and you would choose one of the three options provided (Alien number, I-94, or passport). Most students use I-94 or passport.
       • date authorized to work until is the date of expiration of your I-20
10. When the social security card is mailed to your home address, please sign the card, and bring this to Tiffany to update your payroll record.
11. Complete the Tax Services Department registration through the GLACIER system. This information is emailed directly to you about a month after hire. Further information regarding the GLACIER system.

If you have any questions, please contact Tiffany Hortin (t.hortin@utah.edu, 801/585-6192).

All Hires

1. Complete the Intellectual Property Agreement. (Use non-benefited/student version.)
2. Complete the Lab Safety Training if you will be working in a lab. If you are working on computer simulation you do not have to do this.
3. Complete the Direct Deposit and W-4 Tax Information. To do this you will log onto CIS and on your employee section find the “Payroll, Taxes & Salary” tile and open it. Complete both sections “Direct Deposit” and “W-4 Tax Information”. The system ‘locks’ while payroll is processing, 1-7 and 16-22, so plan around these dates.
4. Requests for keys can be submitted through the Building Access Request form